LITA 3

Back on January 11, I posted my first comments about the flap over web-casting the LITA Board meeting. That included links to a couple other posts.

A week later, I posted mostly in support of the eloquent thoughts of my friend Karen Schneider.

I've had a number of other communications since then, on Twitter (some private messages), and via "good old-fashioned" email.

Yesterday, the LITA Blog had an official response to what happened. (I counted six [6] tweets which refer to that response. More may have happened I only searched "LITA Board.")

I found the LITA board letter interesting, and the charge to the committee (oops, task force) which includes "monetizing" events very interesting. My personal take (as a non-LITA member) is that if you want to monetize events, the events to try that with are programs -- not Board meetings. It will be rare to find someone willing to *PAY* for a stream of a Board meeting. For a program, many people may pay a modest fee. If the cost to produce, send, and collect the money is low enough, it could be a source of revenue for the organization. I am guessing that there would be lots of youth services folks who would pay a small fee to watch the Monday morning book awards ceremony at Midwinter every year. The key question (and I served on the ALA EB, including on Finance and Audit, and have been on divisional Finance Committees) is whether the cost to recover the cost of collecting is enough. (There *is* a cost to collect registration fees.)

Somehow or other, I had missed this very good post from Bohyun Kim which raises some of the very same issues that I mention above about the likelihood of programs being a better revenue generator.

I am going to go back to several things that Karen Schneider points out more eloquently than I could:

1. the Open Meeting policy has obviously been OBT (Overcome By Technology);
2. it is happening any way [links at the bottom of Meredith Farkas' post];
3. OBT lawbreaking appears to be key to fiduciary health;
4. allowing for the impact of a very bad economy, the “streamers” are doing better overall than the “meetwares;”
5. however counterintuitive to the people who count nickels, the more you open your proceedings, the healthier your organization;
6. as as rule, ALA committees tend to get focused on the idea that something needs to be made available to the entire association, BY the association, in a uniform manner.

As ALA Policy/Governance wonk, let me say that it is the last item which has me most worried. It is what keeps ALA moving so glacially at times. Let's move on!

LITA Kerfluffle

I love Karen Schneider. We first met electronically in the early days of PUBLIB. We then actually met in person at a conference, and worked together for a while on ALA Council. I have been reading her blog, Free Range Librarian, for as long as I have been reading blogs. She (along with Rochelle Hartman and Jessamyn West) was part of my inspiration to blog.

Karen has been involved in LITA and tech stuff for a while. She recently posted about ALA's Open Meeting Policy and the whole LITA Kerfluffle (thanks Karen Coombs for that term).

Karen S. was actually at the meeting in question. I was not. I was half-heartedly watching the tweets, and doing other things.

Now, I am a little bit of an ALA Policy Wonk. OK, I admit it. In the past {mumble} years I have not gone to an ALA meeting with out the Handbook in hand, and once pulled it out at lunch in a restaurant.

Post-ALA, I have poked and nudged a few of my friends in higher places about the implications of this very unfortunate scenario.

Karen gets it right, and is a very much better writer than I am. (After all, she does have an MFA in writing...) Here are a couple of quotes which eloquently sum up my take on the issue:

"...the Open Meeting policy has obviously been OBT (Overcome By Technology)." Actually, Karen was lobbying for webcasting the transcription of ALA Council meetings years ago.

"...the more you open your proceedings, the healthier your organization." This is part of why open meeting laws exist for governmental bodies as well.

This quote will not get immediate comment from me, but is strongly emphasized in her post:

ALA as a body needs to immediately point its wonkiest law-making committees at the “open meeting” question, and the response — which needs to happen no later than Annual 2011 — needs to be both informed by ALA values (such as our historical commitment to intellectual freedom) and by our urgent need to stop losing money.

I am all for that, and have done a little poking myself. "One warning to all is that as as rule, ALA committees tend to get focused on the idea that something needs to be made available to the entire association, BY the association, in a uniform manner. I’m all for authority control, but we need to let flowers bloom when they’re ready, and ease up on the argument that “we can’t afford it” because ALA, as an association, can’t personally put a camera in every meeting room. "

Thanks Karen for your (usual) eloquence.

New Technology, Open meetings? Not at LITA

I have seen some of this on Twitter, and on a blog, but I am very concerned about something that happened at ALA Midwinter.

Here is the tweet which caught my attention:

griffey I was requested, a motion was made, and the LITA Board of Directors voted to have me cease streaming and recording the Board Meeting.... 11:59 AM Jan 8th via HootSuite

Michelle Boule (Smith) posted about it on her blog, and I encourage you to read it and the comments. (14 comments at this writing, including one of mine.)

For those who are not familiar with ALA and its structure, LITA (Library & Information Technology Association) is a division of ALA. (Here is a brief discussion of ALA's divisions from my ALA 101 series.) For the business inclined, divisions are "wholly-owned subsidiaries" of ALA. Therefore all of ALA's policies apply to the divisions and their meetings.

The ALA Policies (7.4.4 for the governance geeks) require that all meetings of ALA and its units be open to members and the press. It is very simple, and very simply stated.

What happened? Well, Jason Giffey, on his own initiative and with his own equipment, started to stream and web-cast the LITA Board Meeting. Now, except when discussing "matters affecting the privacy of individuals or institutions" this meeting should have been open. If he had not been a Board member, and had just wandered into the meeting, he would have every right to record and stream the meeting. I would use as analogy of what would happen if a news report, or even citizen, walked into a City Council meeting. (It is the example which first occurred to me probably because of my extensive public sector experience.) It is a public meeting and the public has the right to know.

Jason backed down when the LITA Board got upset. A part of me respects his doing that since he is a Board member and needs to continue to work with the Board. However, another part of me is very sad that LITA took this stand.

LITA is supposed to include librarians on the cutting edge of technology. "Big ALA" has been wrestling with opening up governance and ALA Council meetings. Here was a chance for LITA to take the lead and show how it can be done, and done effectively, and at very little cost. They blew it.

Karen A. Coombs commented in a similar vein on the broader topic of the relationship between virtual and physical participants.

I heard the argument stated that the reason for shutting down the web-cast was that a consultant was presenting a report which was copyrighted. I say: BALDERDASH! If LITA hired a consultant to write a report, and based on what I know about standard ALA contracts, any copyright remains the property of the division -- as far as the consultant is concerned it is a "work for hire."

If Norman Horrocks were around, he is the one I would turn to first. I am going to urge my colleagues on the ALA Executive Board to look into this. I consider it an egregious violation of the ALA Open Meetings Policy.

WLA Conference - Open Meetings

Krista Ross did a great presentation on the Wisconsin Open meeting laws. She originally did it for her library system's board of directors.

The open meetings law creates a presumption that meetings of governmental bodies must be held inopen session. The Open Meetings law applies when there is a purpose to engage in governmental business (including discussion, decision or information gathering on matters within its realm of authority) and the number of members present is sufficient to determine the governmental body’s course of action (i.e., you have a quorum).

The two most basic requirements are to give advance public notice of each of its meetings, and conduct all of its business in open session, unless an exemption to the open session requirement applies.

Notice must be given to:

1. The public (as a general rule, in 3 different locations where the public is likely to see it.)
2. Any member of the news media who have submitted a written request for notice
3. The official newspaper, designated pursuant to state statute, or if none exists, to a news medium likely to give notice in the area.

In general the notice must give “time, date, place, and subject matter of the meeting, including that intended for at any contemplated closed session. Governmental bodies may not use general
subject matter designations such as “miscellaneous business” or “agenda revisions” or “such matters as are authorized by law” as a way to raise any subject.

There are four open session requirements:

1. Accessibility: A meeting should be held in a place reasonably accessible to members of the public and open to all citizens at all times,preferably in a public place such as a municipal hall or school, rather than on private premises.
2. Tape Recording and Videotaping: Citizens have the right to attend and observe meetings that are held in open session. They also have the right to tape or videotape open session meetings as long it does not disrupt the meeting.
3. Citizen Participation: The law does not grant citizens the right to participate in the meeting. The governmental body itself is free to determine whether to allow citizen participation at its meetings and may limit the degree to which citizens participate.
4. Minutes of meetings and records of votes: Requires that a governmental body keep a record of the motions and roll call votes at each meeting of the body.

Closed session:

• Dismissal, demotion, discipline, licensing, and tenure
• Compensation
• Conducting public business with competitive or bargaining implications
• Conferring with legal counsel about litigation

Notice must indicate the subject of the closed session. If vote unanimous, do not need a roll call. Must announce in open session the nature of the closed session.

All voting should be in open session, unless doing so would compromise the need for the closed session. Should have minutes of closed session which become public after the issue is resolved.

If you do not re-open in open session, you cannot meet or do any business for at least 12 hours.

Enforcement: Attorney General and the District Attorney have authority.

Penalty: any member of the body who "knowingly" attends; fine is $25 to $300 for each violation.

Other sites:

• League of Municipalities web site: www.lwm-info.org
• Wisconsin Department of Justice

Can go into closed session, without advance notice, but only for an item which is already on the agenda, but cannot come back into open session. If you put times on the length of closed session or on agenda it will limit the length of the session.